TJCL Constitution/By-laws

 By-Laws

VII. The Officers
  1. President
    1. To attend the national convention immediately following his or her election and to preside over all delegation meetings;
    2. To respond to all NJCL correspondence;
    3. To set up the fall planning session;
    4. To contact all officers several times during the year;
    5. To be responsible for the program cover for the state convention;
    6. To preside over a general assembly at the state convention on Friday and the first session of the general assembly on Saturday;
    7. To see that al other officers are performing their duties;
    8. To be responsible for the JCL office at the state convention;
    9. To file with the State Chairs a written report summarizing his or her official TJCL activities during his or her term of office.
    10. Reimbursement for all TJCL related registration fees, travel expenses, and miscellaneous expenses required in the completion of these duties may be made upon 1) the submission of all receipts acquired and 2) the recognition of the officer's mentor and/or the State Chair(s) that the student has successfully completed all the duties of this office. Reimbursements may be applied for by the officer 1) at the conclusion of the NJCL Convention and 2) after the close of state convention.
  2. First Vice-President
    1. To be in charge of membership as follows:
      1. To contact former chapters which are not current members;
      2. To contact schools who have never joined TJCL;
      3. To provide results of his or her membership drive;
    2. To preside over the final session of the general assembly of the state convention;
    3. To perform any duties in the absence of the President;
    4. To assume the office of the President in the event of death, illness, or inability to serve;
    5. To file with the State Chairs a written report summarizing his or her official TJCL activities during his or her term of office.
    6. Reimbursement for all TJCL related registration fees, travel expenses, and miscellaneous expenses required in the completion of these duties may be made upon 1) the submission of all receipts acquired and 2) the recognition of the officer's mentor and/or the State Chair(s) that the student has successfully completed all the duties of this office. Reimbursements may be applied for by the officer 1) at the conclusion of the NJCL Convention and 2) after the close of state convention.
  3. Second Vice-President
    1. To attend the national convention immediately following his or her election and serve as the Spirit Leader for the Tennessee delegation;
    2. To oversee the Spirit Contest at the state convention;
    3. To file with the State Chairs a written report summarizing his or her official TJCL activities during his or her term of office.
    4. Reimbursement for all TJCL related registration fees, travel expenses, and miscellaneous expenses required in the completion of these duties may be made upon 1) the submission of all receipts acquired and 2) the recognition of the officer's mentor and/or the State Chair(s) that the student has successfully completed all the duties of this office. Reimbursements may be applied for by the officer 1) at the conclusion of the NJCL Convention and 2) after the close of state convention.
  4. Secretary
    1. To take minutes of NJCL delegation meetings and send a copy to each Board member;
    2. To take minutes of the fall planning session and send a copy to each Board member;
    3. To take minutes of the general assemblies at the state convention and send a copy to all Board members plus the new TJCL President and Secretary;
    4. To take minutes of the Nominations Committee meeting at the state convention;
    5. To keep an active file to be added to previous files and to give all files to the new Secretary;
    6. To file with the State Chairs a written report summarizing his or her official TJCL activities during his or her term of office.
    7. Reimbursement for all TJCL related registration fees, travel expenses, and miscellaneous expenses required in the completion of these duties may be made upon 1) the submission of all receipts acquired and 2) the recognition of the officer's mentor and/or the State Chair(s) that the student has successfully completed all the duties of this office. Reimbursements may be applied for by the officer 1) at the conclusion of the NJCL Convention and 2) after the close of state convention.
  5. Parliamentarian
    1. To maintain orderly conduct at all meetings and sessions according to Robert's Rules of Order;
    2. To send out to all chapters two weeks prior to the convention any proposed amendments to the Constitution;
    3. To receive nominations for each office by the deadline indicated and then to notify each candidate of his or her status;
    4. To submit a list of candidates to the State Chairs no later than two weeks prior to the convention;
    5. To preside over the Nominations Committee meeting;
    6. To preside over the elections and balloting at the final session of the general assembly;
    7. To prepare an official ballot for the election;
    8. To file with the State Chairs a written report summarizing his or her official TJCL activities during his or her term of office;
    9. To previde a revised and dated copy of the TJCL Constitution incorporating all changes approved at the state convention.
    10. Reimbursement for all TJCL related registration fees, travel expenses, and miscellaneous expenses required in the completion of these duties may be made upon 1) the submission of all receipts acquired and 2) the recognition of the officer's mentor and/or the State Chair(s) that the student has successfully completed all the duties of this office. Reimbursements may be applied for by the officer 1) at the conclusion of the NJCL Convention and 2) after the close of state convention.
  6. Historian
    1. To attend the national convention immediately following his or her election;
    2. To acquire material for the scrapbook from as many chapters as possible during the year;
    3. To submit an outline and theme of the scrapbook to the President and State Chairs prior to the state convention;
    4. To report on the scrapbook at the state convention;
    5. To acquire a picture of each chapter attending the state convention;
    6. To be responsible for entering the scrapbook into competition at the national convention and to give the State Chairs receipts for expenses to be reimbursed;
    7. To give the scrapbook to the State Chairs afte the national convention for storage;
    8. To file with the State Chairs a written report summarizing his or her official TJCL activities during his or her term of office.
    9. Reimbursement for all TJCL related registration fees, travel expenses, and miscellaneous expenses required in the completion of these duties may be made upon 1) the submission of all receipts acquired and 2) the recognition of the officer's mentor and/or the State Chair(s) that the student has successfully completed all the duties of this office. Reimbursements may be applied for by the officer 1) at the conclusion of the NJCL Convention and 2) after the close of state convention.
  7. Torch Editor
    1. To attend the national convention immediately following his or her election and take pictures for the Torch and for the scrapbook;
    2. To write a letter to all chapters in the fall indicating Torch deadlines and regulations for articles;
    3. To keep a file of all material sent to the editor and material used for each Torch;
    4. To keep a file of purchases and expenses for the Torch and for pictures;
    5. To be responsible for compiling and proofreading each issue of the Torch, which is published three times during the year, in November, February, and May;
    6. To be responsible for getting all material to the printer by the designated time;
    7. To be responsible for assembling the issues of the Torch and mailing them to each chapter;
    8. To take pictures at the fall planning session and at the state convention for the Torch and for the scrapbook;
    9. To submit a report at the state convention that includes the number of mailed issues of each Torch and the cost of printing and mailing each issue;
    10. To submit three copies of each issue to the national convention Publications contest by the deadline indicated;
    11. To hand over all files and pictures, extra issues of the Torch, materials, etc., to the State Chair by June 15;
    12. To file with the State Chairs a written report summarizing his or her official TJCL activities during his or her term of office.
    13. Reimbursement for all TJCL related registration fees, travel expenses, and miscellaneous expenses required in the completion of these duties may be made upon 1) the submission of all receipts acquired and 2) the recognition of the officer's mentor and/or the State Chair(s) that the student has successfully completed all the duties of this office. Reimbursements may be applied for by the officer 1) at the conclusion of the NJCL Convention and 2) after the close of state convention.
  8. Technological Coordinator
    1. To collect and manage TJCL audio-visual and electronic data, which includes, but is not limited to:
      1. Keep an updated TJCL Constitution on TJCL website;
      2. Have contact information of Executive Board members available;
      3. Oversee the TJCL online forum;
      4. Update the site with results from the annual TJCL convention;
      5. Post editions of the Tennessee Torch as they are made available;
      6. Work with the 1st Vice President and the State Chair(s) in having required membership documents online

  
Also try...
The NJCL Constitution

Are you looking for...
The Constitution/By-laws